Effective Date: 01/15/2026

Mandala Aesthetics is committed to protecting your privacy and maintaining the confidentiality of your personal and health-related information. This Privacy Policy explains how we collect, use, disclose, and safeguard information obtained through our website and services.

This policy is intended to comply with applicable Minnesota privacy laws, Minnesota health record requirements, and federal healthcare regulations, including the Health Insurance Portability and Accountability Act (HIPAA), where applicable.

Information We Collect

Information You Voluntarily Provide

When you interact with our website or services, we may collect:

• Name

• Email address

• Phone number

• Appointment requests or inquiries

• Information submitted through online forms or booking requests

Health-Related Information

Health or medical information is collected only for the purpose of evaluating, scheduling, and providing aesthetic or medical services. Clients are encouraged not to submit highly sensitive medical information through website contact forms.

Protected Health Information (PHI) is collected and maintained through secure clinical systems and in-person consultations, not through general website forms.

Automatically Collected Information

When you visit our website, certain data may be collected automatically, including:

• IP address

• Browser type

• Device information

• Pages visited and time spent on the site

This information is used for website functionality, analytics, and performance monitoring.

Third-Party Service Providers

Squarespace

Our website is hosted by Squarespace, which may collect technical data, analytics information, and form submissions on our behalf. Squarespace’s collection and use of data is governed by its own privacy and security policies.

Boulevard

We use Boulevard for appointment scheduling, client management, and certain communications. Boulevard is designed for medical and aesthetic practices and maintains its own privacy and security safeguards. Information processed through Boulevard is governed by Boulevard’s privacy practices.

Mandala Aesthetics is not responsible for the privacy practices of third-party platforms.

How We Use Information

We use collected information to:

• Schedule, manage, and confirm appointments

• Provide aesthetic and medical services

• Communicate service-related updates and reminders

• Respond to inquiries and provide customer support

• Improve our website and services

• Comply with legal, regulatory, and professional obligations

We do not use Protected Health Information for marketing purposes without proper authorization.

Disclosure of Information

We do not sell or rent your personal information.

Information may be disclosed:

• To service providers necessary for business operations

• When required by law, court order, or regulatory authority

• To protect the rights, safety, or property of our practice or clients

HIPAA & Medical Privacy

Protected Health Information is handled in accordance with HIPAA and applicable Minnesota health privacy laws.

Medical records are retained as required by Minnesota law and professional licensing standards. Requests for deletion of medical information may be subject to legal retention requirements.

Cookies & Analytics

We use cookies and similar technologies to improve website functionality and analyze site traffic. You may disable cookies through your browser settings; however, some features of the website may not function properly.

Data Security

We maintain reasonable administrative, technical, and physical safeguards to protect personal information. While we strive to protect your data, no electronic transmission or storage method is completely secure.

Your Privacy Rights (Minnesota Residents)

Minnesota residents may have the right to:

• Request access to personal information we maintain

• Request correction of inaccurate information

• Request deletion of certain non-medical personal data, subject to legal and healthcare record retention requirements

Requests may be submitted using the contact information below.

Third-Party Links

Our website may include links to third-party websites. We are not responsible for the content or privacy practices of those sites.

Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact:

Mandala Aesthetics

Email: amanda@mandalaesthetic.com

Phone: 651-246-6188

Location: 4501 Allendale Drive Suite D White Bear Lake, Minnesota, 55127

Last Updated: 1/15/2026